Author: mpr

Efficiently managing schedules in clinics or hospitals requires an adaptable solution to manage dynamic and complex healthcare professionals’ work schedules. 

The Work Chart is a comprehensive tool designed to meet these needs, providing an unparalleled solution for hospitals and private clinics. This module streamlines worksheet creation and management, ensuring that healthcare providers can focus more on patient care and less on administrative tasks. 

Easily schedule your work schedule with shiftin

Shiftin is part of a complete and dedicated ecosystem for both hospitals and clinics. shiftin offers a suite of tools developed to increase the efficiency and effectiveness of healthcare management. This module focuses specifically on the hospital work chart or clinic work chart, providing seamless integration of worksheets into daily operations. Using advanced algorithms and easy-to-use interfaces, shiftin simplifies the creation of hospital and medical clinic work charts, adapting to various shift patterns and staffing requirements. 

Key features for hospitals and clinics

Automatic scheduling

Shiftin’s work charting automates the scheduling process, minimising the time and effort required to create worksheets. It takes into account staff availability, preferences and regulatory requirements to generate optimised schedules. 

Flexibility and customisation

Hospitals and clinics often have unique needs. That’s why shiftin enables customisation of work charts to reflect specific operational needs, whether it’s shift work charts, rotating schedules or specialised departmental requirements. 

Real-time updates

Staffing changes or unforeseen circumstances are inevitable in healthcare. The work chart module provides real-time updates, ensuring that work charts are always current and accurate. This feature is crucial for maintaining smooth operations and avoiding staff shortages. 

Work plan for hospitals

Hospitals operate on a large scale, with diverse departments and complex staffing needs. The Work Chart module improves hospital worksheet management by: 

– Reducing administrative workload through automated scheduling. 

– Improving staff satisfaction by taking into account individual preferences and ensuring an equitable distribution of shifts. 

– Improving patient care by optimising staff allocation based on patient load and severity. 

Work chart for health clinics

Medical clinics, although smaller in size, also face unique scheduling challenges. Shiftin benefits clinics by: 

– Providing an easy-to-use interface for creating and managing clinic work charts. 

– Ensuring efficient use of resources by aligning staff availability with clinic operating hours. 

How does the shiftin work chart help you? 

The work chart stands out as a vital tool for hospitals and private clinics, addressing the complexities of medical scheduling with precision and efficiency. By automating the creation and management of work charts, whether it’s a hospital work chart or a medical clinic work chart, it frees up valuable time and resources. This leads to improved staff morale, better compliance and ultimately improved patient care.  

Embrace the future of healthcare management with the shiftin solution and transform the way your facility manages scheduling and operations. 

Clinic and medical management is becoming increasingly complex and demanding as managers must handle a wide range of aspects, from emerging technologies and changing regulations to the evolving needs and expectations of patients. In recent years, we have witnessed a rapid growth in medical technologies, changes in healthcare regulations and requirements, and a diversification of patient needs and expectations. 

With technological advancements, there are more tools and systems that can be integrated into clinical practice to improve efficiency and the quality of patient care. For example, the use of telemedicine, artificial intelligence, and data analytics can revolutionize how medical services are delivered and patients are managed. However, implementing and managing these technologies requires adequate expertise and resources, adding a new dimension of complexity to clinic management. 

What is clinic management? 

Clinic management involves coordinating all the operations of a medical facility, including patient care, administrative workflows, and financial functions. This entails implementing efficient systems for scheduling, billing, electronic record-keeping, and patient communication. Effective clinic management also includes overseeing staff and ensuring that team members can focus on patient care. 

Clinic management is essential for the smooth running of medical activities. How can you become more efficient in this field? Here are some simple strategies to improve your medical management skills in 2024: 

Seek anonymous feedback from staff and patients 

Don’t make changes just for the sake of it. Try to identify your management weaknesses through anonymous feedback from employees and patients. By learning what needs improvement, you can implement the necessary changes to enhance efficiency and satisfaction. 

Analyze workflow to determine staffing needs 

Examine patient trends and work patterns to identify staffing needs. If a particular shift is always overcrowded, it might be necessary to redistribute employees to balance workloads. 

Honor employees’ scheduling needs for better work-life balance 

Offer flexible work schedules to encourage a healthy work-life balance. Respecting employees’ scheduling needs can contribute to improved morale and productivity. 

Adopt a mobile communication method for the team 

Use a mobile communication app to standardize and simplify team communication. This way, you will avoid confusion and ensure that all members are up to date with important information. 

Send appointment reminders and admission forms to patients in advance 

To streamline the scheduling and admission process, send reminders and forms to patients before their visit. This will reduce waiting times and increase patient satisfaction. 

Implement software for automation and centralization 

Use specialized software to automate and centralize clinical operations, including staff scheduling, time tracking, and data management. This approach will reduce manual work and improve overall efficiency in medical management. 

By applying these simple tips, you can improve medical management and create a more efficient and pleasant working environment. Investing in the right technology and resources will ensure optimal management of your medical unit, benefiting from better communication, more efficient scheduling, and increased satisfaction for both staff and patients. 

By eliminating manual work, you will have more time to focus on improving the quality of patient care. With these tips and the help of a medical management software, you can transform your clinic into an efficient and flexible unit, providing high-quality care to patients. 

Try shiftin to improve medical management with automated employee scheduling and much more. 

In the dynamic context of the Romanian labour market, employees’ shift preferences have evolved significantly, influenced by the need for work-life balance. According to research conducted by MSL The Practice and eJobs, managers want a flexible and hybrid work schedule, while employees who do not hold management positions would opt for a four-day work week.  

Regardless of their industry, hybrid working is the preferred mode of working for the majority of employees surveyed in the study (58%), with a higher percentage of non-management employees preferring to work from home. In addition, most employees say they want flexibility from their employer in starting and finishing times, with more than a third of respondents opting for this option,” the research shows.

This trend points to a shift towards more flexible working patterns more suited to individual needs. 

Employees’ preferences for working shifts 

The survey shows that the majority of employees in Romania prefer a four-day working week, which would allow them to have a longer weekend and more free time for personal and family activities. This preference is supported by 65% of respondents, indicating a clear desire for a better work-life balance.  

Considerations for working shift preferences 

Among the main reasons employees prefer shorter shifts are reduced stress and increased productivity. A four-day-a-week schedule can lead to better concentration and efficiency during workdays, as employees are more rested and motivated. Flexible working hours can also contribute to better mental and physical health, reducing the risk of burnout.  

Managers’ preferences for working shifts 

On the other hand, managers and executives tend to favor flexible and hybrid working hours, combining days at the office with days at home. This approach allows them to maintain better control over the team and respond quickly to changes in the business environment. The hybrid program is appreciated by 55% of managers in Romania, who believe that this model ensures optimal continuity of activities and effective communication within the team.  

Industry impact and success stories 

The adoption of flexible shifts and compressed work schedules has had a positive impact in various industries. For example, in the IT sector, where flexibility is key, companies that have implemented such programs have reported a significant increase in employee satisfaction and retention. This model has also been successfully implemented in other industries, such as marketing and consulting, demonstrating its benefits in terms of productivity and personal balance.  

Modern shift management solutions 

To meet the needs of employees and managers, modern shift management solutions such as shiftin are becoming increasingly popular. shiftin is an automated shift scheduling platform that allows companies to create flexible and efficient work schedules tailored to employee preferences. By using such a solution, companies can improve both employee satisfaction and organisational productivity. 

For more information about digital transformation and workplace flexibility, you can contact us to schedule a personalized demo.  

Shift preferences are clearly influenced by employees’ desire to find a work-life balance. Adopting a four-day work week or flexible, hybrid schedule can bring significant benefits to both employees and employers, promoting a healthy and productive work environment. Modern solutions such as shiftin can facilitate this transition by providing the tools needed to effectively manage shifts. 

For more information on digital transformation and workplace flexibility, you can learn more in our article here, as well as about shift types here. 

The Working Time Directive, commonly known as Directive 2003/88/EC, lays down straightforward health and safety standards regarding the way working hours are organized in all member states of the European Union (EU). Following this directive is essential for companies doing business in the EU if they want to continue operating away from conflict with the law and keep their workplaces safe and productive. 

Legislation Adherence 

It could prove challenging to stay current with legislative changes. shiftin offers a comprehensive planning solution that considers all pertinent legal restrictions, streamlining this process. Thus, shiftin makes sure that pharmacies keep up with the operational guidelines. With its user-friendly interface, shiftin establishes itself as a reliable associate for pharmacies, assisting them in effectively meeting legal obligations. This gives pharmacists the assurance that HR-related matters are handled appropriately and in compliance with the law, allowing them to concentrate on patient care.

Labour Allocation 

Pharmacies can optimize labor allocation based on a range of user-defined rules by utilizing shiftin’s sophisticated algorithms. Pharmacies can reduce overstaffing during slow times and prevent understaffing during busy times by adhering to these sets of guidelines and business objectives that shiftin considers. In addition to these set rules, shiftin takes into consideration legislation of the country/region or operation including daily rest periods, rest breaks, annual leave, working week hours, etc. Most vital, is that through this, they can manage their personnel effectively and morally. 

Time Management 

Effective time management in healthcare is essential to operating consistently and providing the best possible care for patients. Pharmacies require innovative approaches for handling the regulation landscape governing working hours and rest intervals. This is where the shift scheduling platform shiftin comes in to rethink the way pharmacies schedule their employees’ working itineraries. 

Employee Wellbeing 

The wellbeing of employees is an important factor contributing to the smooth operation of a physically demanding industry such as the pharmacy sector. shiftin makes it easier to create shift schedules that provide a balance to work obligations and sufficient downtime. This keeps employees from burning out and guarantees that they are engaged and attentive throughout their shifts. 

Lower administrative costs 

Pharmacy businesses can save a significant amount of time and money by using shiftin to streamline administrative tasks related to scheduling. Automating laborious administrative tasks frees up managers and pharmacies to concentrate on strategic decision-making and core business activities. 

shiftin is not only a solution provider, but a trusted partner for the pharmaceutical industry helping to optimize operational processes. If you would like to learn more about shiftin, contact us to find out how we can customize our solution to fit your specific business needs. 

Get in touch with one of our consultants to find out more.

With the complexities of staffing requirements, law, and changing employee preferences, proper shift scheduling is becoming increasingly crucial. Employee shift scheduling is essential for healthcare operations to run consistently while providing optimal patient care. Consequently, in this article, we will cover manners to streamline and optimize shift scheduling for healthcare personnel. 

Communicate 

First and foremost, communication is crucial in the healthcare sector. This is to guarantee that healthcare professionals are kept up to date on schedules, schedule changes, work shift expectations, and any other important updates relating to their job tasks. Clear communication through open channels reduces misunderstandings, scheduling errors, and promotes a pleasant work atmosphere. 

Consider being flexible 

Secondly, considering flexibility while managing shifts is critical for maintaining operational resilience and efficiency. This enables healthcare facilities to develop contingency plans in the event of unexpected personnel shortages and absences. These contingency plans frequently consist of managing on-call staff who can fill gaps on short notice. In their case, shift scheduling management is also essential.  

Monitor and Adjust 

One of the key elements of a well-run healthcare facility is the monitoring and modification of scheduling procedures as needed. To discover areas for improvement and refinement in scheduling operations, adjustments are typically made through requesting administrative staff and staff members for their input. 

Adhere to legislation 

Another critical aspect presents itself from a legislative perspective. In order to reduce legal risks and maintain a secure and productive workplace, it is essential to adhere to the laws and regulations controlling how work is organized. Directive 2003/88/EC, which defines health and safety standards for the arrangement of working hours, is the applicable law in Europe. Respecting legal requirements upholds the rights of workers while upholding the highest legal standards and the healthcare organization’s excellent operational performance. 
 
This process can be greatly streamlined by using specialist scheduling software made for healthcare environments. These solutions provide features like AI capabilities, shift switching functionalities to satisfy employee preferences, automated schedule development based on established criteria, and real-time updates to assure compliance with labor laws and staffing requirements. Healthcare institutions can benefit greatly from the use of such software by saving time, reducing scheduling errors, optimizing staff performance, and improving overall staff satisfaction.  

shiftin is an automated shift scheduling software solution adheres to legislation and helps you reach operational excellence through outstanding staff management.  

Get in touch with one of our consultants to find out more.

Efficient work scheduling is key to operational success, especially in the healthcare industry where accuracy and timeliness are essential to deliver the highest quality of care. Hospital work schedules, including those of doctors, nurses and general nurses, require careful planning to ensure the seamless delivery of patient care and adequate breaks for professionals. Unfortunately, manual scheduling processes are prone to errors, leading to operational inefficiencies and increased work stress among medical staff.

This is where scheduling software emerges as a game-changer, revolutionizing the way healthcare professionals manage their work schedules. Scheduling software streamlines the complex task of organizing healthcare workers’ schedules, providing a multitude of benefits that resonate throughout the healthcare facility.   

Optimal allocation of staff  

Given the increasing demand for healthcare services, hospital administrators are faced with the challenge of aligning nurse levels to patient demand. This is where scheduling software comes in handy: Scheduling software analyzes historical data and forecasts future requirements, allowing administrators to efficiently allocate staff resources such as personnel. By matching the right staff to specific shifts based on skill sets, availability and experience, hospitals can increase productivity and maintain high standards of patient care.  

Communication and collaboration   

Effective communication and collaboration are essential in the workplace, especially when it comes to teamwork. Scheduling software provides capacity and facilitates communication between team members, allowing them to coordinate schedules, exchange shift updates and request time off effortlessly. With shift scheduling software, the healthcare workplace becomes a better place for collaboration and communication, allowing healthcare teams to deliver coordinated care effectively by promoting a culture of transparency. 

Mitigating exhaustion  

The demanding nature of hospital working hours (long shifts, unforeseen circumstances) often leads to burnout among nurses and nurses, endangering both personal well-being and patient safety: due to possible fatigue, staff may not be able to perform to the highest standard. Scheduling software has the capacity and features to incorporate and take into account shift preferences and equal workload distribution, helping to create a healthier work-life balance for staff. By using shift scheduling software, hospitals can reduce staff turnover and increase overall staff satisfaction.  

Real-time adjustments  

Hospital work schedules are inherently dynamic, often subject to last-minute changes and other unforeseen circumstances. Scheduling software helps clinic administrators make real-time adjustments to schedules, ensuring a high level of care in the face of unforeseen events. The agility of scheduling software is indispensable. 

Are you ready to elevate your hospital’s efficiency and prioritize the well-being of your staff? Say goodbye to manual scheduling and its drawbacks and embrace the efficiency of shiftin – the digital shift scheduling platform designed with your healthcare needs in mind. 

Get in touch with one of our consultants to find out more.

Planning work shifts is a vital aspect of human resources management in a business. It is essential to find the right types of work shifts to ensure adequate coverage, employee satisfaction, and operational efficiency. Here are some tips and strategies to ensure you plan the type of work shifts correctly for your business. 

Assessing Business Needs 

Analyze the specific requirements of the business, including the industry it operates in, operating hours, customer demand patterns, and workload fluctuations. 

What to consider: 

• What are the business’s goals and objectives? 
• What are the constraints, such as labor costs? 
• What are the legal requirements and regulations related to scheduling? 
• Are there advantages/disadvantages to hiring only part-time employees? 

Evaluating Employee Preferences and Availability 

Gather information about employee preferences regarding work schedule, shift hours, and flexibility. It is important to keep good records of employees. 

What to consider: 

• What is each employee’s availability? 

• How many hours can each employee work per day and per week? 
• What constraints or limitations do employees have, such as part-time availability, childcare responsibilities, or transportation issues? 

Considering Customer Needs 

Align the work schedule with customer demands to ensure adequate staffing during busy periods. 

What to consider: 

• What is the busiest shift I need to worry about? 
• What are the peak hours and days when customers require the most attention or service? 
• Will seasonal workers be needed? 
• How will we meet customer demand if one or more employees are absent for extended periods of time? 

Exploring Different Scheduling Options 

Familiarize yourself with various scheduling options and models, such as fixed schedules, rotating shifts, split shift schedules, compressed workweeks, or flexible schedules. 

What to consider: 

• What industry best practices should we be following? 
• How does each scheduling option align with the business’s needs and employee preferences? 
• How will I track employee time and attendance? 

These are just a few basic tips for properly planning work shifts for your business. Make sure to consider all relevant aspects and involve employees in the decision-making process to maximize employee satisfaction, productivity, and operational efficiency. 

If you want an automated solution for scheduling work shifts, you can consider shiftin, a software solution that can help you efficiently manage employee work schedules. 

Planning work shifts is a crucial part of human resources management and can have a significant impact on business performance and employee satisfaction.  

Therefore, it is important to allocate time and resources to develop and implement an efficient and suitable work schedule for the needs of your business and your employees. 

Get in touch with one of our consultants to find out more.

Regardless of the size of the company, the ability to plan out employee schedules is critical. Usually, in small enterprises, a manager or supervisor is responsible for creating a work schedule. In large corporations, there are also specialized managers in charge of employees’ work scheduling. The efficient running of a firm requires a well-planned timetable. Here is where shiftin, modular applications specially designed to be easily integrated with employee management software, comes in.

An employee’s morale can suffer if he or she shows up to work one day and has no idea what to do because there is no set routine in place to meet their requirements and abilities. Overall, it may have an impact on their professional development. Organizations, on the other hand, will not be able to get the most out of their staff unless they have the right employee management software. 

Real-time notifications

First and foremost, the employee management software ensures a smooth and effective operation. In order to be successful, any firm must be able to run its everyday operations without hiccups. When all employees are aware of their work schedules, responsibilities, and workplaces, and they are constantly updated directly from the staff scheduling software, they perform at their highest level. 

Absence and leave management is made easier with employee management software

Secondly, shiftin aids employees and employers with the efficient management of staff absences. Employee attendance is a major challenge for many firms. Planning ahead of time helps managers stay on top of things. Tracking an employee’s tardiness and absences will allow management of any challenges that might appear. And, because everything is integrated, employees can update their status on the go, at any time.

Automated timesheet to Payroll

Time is a scarce commodity in the professional services industry, and it must be managed efficiently and honestly. Timesheet automation is a method of logging work hours from any device and from any place in the employee management software. By automating the process of capturing hours worked, employees can speed up timesheet completion and management. The timesheet automation features of the application shiftin ensure that the correct data reaches the right people at the right time, allowing managers to keep tabs on what’s going on in the team and finance departments to keep track of client billing and payments. 

A fair policy is always in place. Reports and scheduling performance analysis

When it comes to paid time off, employee management software guarantees that all employees are treated equally. The schedule reports can be used by management to allocate time off. First-come, first-served, or seniority-based leave can all be configured in the system. 

Reporting is easy with shiftin, indifferently of the size of the company or the industry it activates in. The solution can be easily deployed and adapted to your business needs.

Effectively managing the hours worked outside the normal schedule 

With employee management software it’s easy for employees and employers to track overtime hours. In shiftin, employees can add extra hours immediately and securely. 

Created by specialists in automation, shiftin, the scheduling app that can rapidly be integrated with any employee management software, will change the way in which staff scheduling is done. Book a demo, today, and make your employees happy!

One of the hottest topics among human resources specialists is the subject of staff shortage and if they can do something to better deal with it, especially now, in the context of the post-pandemic “Great Resignation“. 

The Great Resignation is a phenomenon that appeared in the past 2 years and refers to employees’ wish to change or quit their jobs and seek new opportunities. People are choosing to change their workplaces for a variety of reasons. The epidemic modified some workers’ priorities, motivating them to pursue a “dream job” or transfer to being stay-at-home parents. Many others, on the other hand, made the decision to leave because of how their employer handled them during the pandemic. Can a shift planning app help companies deal with staff shortages?

How can shiftin, the shift planning app, fight against the staff shortages?

The people behind the shiftin application took the staff shortage challenge and thought of a well-rounded product that would fit any industry and company-size, and solve this issue efficiently. 

First of all, the shift planning app from HTSS was created with the help and real input from employees, HR specialists, managers, shift managers, CEOs, and other key roles in a company. All these people responded to the following questions: 

• `What do you really need from the scheduling point of view?`;
• `What is missing?`; 
• `Where do you struggle the most?`;
• `What do you expect from a staff planning app?`. 

Most employees said that what they want the most is to be heard and that companies need to be flexible in regard to their working schedules. Companies, on the other hand, showed a willingness to adapt to the new conditions in the working environment while pursuing and satisfying the business needs and objectives. With a shift planning app, companies can solve these requests. 

Moreover, a crucial necessity emerged from the discussions – the need to change the unidirectional, traditional way of communicating (from the company to employee) to two-way communication. This happens when organizations enable their employees to join the company conversations and freely share their thoughts, opinions, and concerns. 

Through shiftin, we do just that. We allow employees to manage their own schedule and we help companies in “democratizing the working environment“, as nowadays’ employees know which are the team goals and they can decide for themselves how and when to work. Also, managers want to move away from strict and authoritarian management.

The 3 characteristics needed in a staff planning app, such as shiftin by htss

The shiftin application embodies the most sought characteristics in a shift planning application. It’s dynamic, flexible, and solves unpredictable issues. Moreover, shiftin respects 100% the working legislation of a country. 

Because shiftin is dynamic, employees can manage their own working schedule according to their business objectives and personal needs. The employees know what they have to do. shiftin lets them decide when and how to accomplish their task. 

The shift planning app is agile and can be easily adapted to any working environment. The members of a team can insert their tasks and the others can see who and what each employee filled in. shiftin will send notifications so that all the members can see. 

Furthermore, with shiftin, the shift planning app by HTSS, employees can establish their working hours and preferences which, results in better human resources management, as managers can see beforehand the changes that appear and fix/deal with any unpredictable situations that may occur. With shiftin, it’s easy to assure and maintain your level of productivity and attendance in the company. Also, with this shift planning app, it’s easy to identify where a free resource is and assign new tasks to that person.

Due to these three functionalities, we move from company-level human resources management to team self-coordination based on competencies. In this way, shiftin deals with staff shortages and covers the inefficient distribution of human resources in a company. Book a demo today and start a trial in your company to see how shiftin works!